The Economic Development Office is seeking a highly organized and motivated Administrative Assistant to provide comprehensive administrative support. The successful candidate will play a key role in facilitating the smooth operation of the office, assisting with project coordination, managing communications, and supporting various initiatives aimed at promoting economic growth and development.

Key Responsibilities:

• Administrative Support:
  • Manage and maintain schedules, calendars, and appointments for the Director and others as assigned.
  • Organize and coordinate meetings, including preparing agendas, taking minutes, and following up on action items.
  • Handle incoming calls, emails, and correspondence, ensuring timely and professional responses.

Office Management:

- Maintain       office supplies inventory by checking stock and ordering new supplies as       needed.
- Ensure the       office environment is organized and professional.
- Coordinate       maintenance and repair of office equipment.

• Project Coordination:
  • Assist in the planning, coordination, and execution of economic development projects and initiatives.
  • Track project progress and provide regular updates to team members and stakeholders.
  • Support the preparation of reports, presentations, and other documentation related to projects.
• Communication and Outreach:
  • Assist in the development and distribution of marketing materials, newsletters, and other communications.
  • Maintains county job board and proforms webpage updates (training including by director).
  • Assists with the office’s social media presence and update the website as required.
  • Coordinate community outreach activities and events.
• Data Management:
  • Maintain and update databases, contact lists, and other records eventually.
  • Assist in the collection, analysis, and reporting of data relevant to economic development efforts. Not the lead on this topic.
• Financial Administration:
  • Works with county official on invoices, expense/travel reports, and other financial documents.
  • Assist in budget preparation and tracking of expenditures.

Qualifications:

• Education:
  • High school diploma or equivalent required; Associate’s or Bachelor’s degree in Business Administration, Public Administration, or related field preferred.
• Experience:
  • Minimum of 2 years of administrative experience, preferably in a government or non-profit setting.
  • Experience in economic development or related fields is a plus.
• Skills:
  • Strong organizational and time management skills with the ability to multitask and prioritize tasks.
  • Excellent written and verbal communication skills.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
  • Familiarity with social media platforms and basic website management.
  • Attention to detail and problem-solving skills.

Personal Attributes:

• Professional demeanor and positive attitude.
• Ability to work independently as well as part of a team.
• High level of integrity and discretion in handling confidential information.
• Strong interpersonal skills and the ability to build relationships with stakeholders.

Working Conditions:

• Typical office environment with occasional travel for meetings and events.
• May require occasional evening or weekend work.